Systems Administrator · Philadelphia, PA

Max Regni

IT infrastructure, security & operations.

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Systems Administrator & Real Estate Operations Specialist.

I design, deploy, and secure the infrastructure that keeps organisations running. From modernising legacy networks with Ubiquiti VLAN segmentation to rolling out Microsoft Entra ID and Intune across a mobile workforce — I build systems that are reliable, auditable, and easy for teams to live in.

I also bridge the gap between IT and operations: managing AppFolio workflows, automating reporting, and building an LLM-powered internal knowledge base that reduced dependency on institutional knowledge. Based in Philadelphia, PA. Open to IT management, sysadmin, and operations roles.


Capabilities

What I bring to the table.

IT Infrastructure & Networking

Ubiquiti UniFi stack, VLAN segmentation, TrueNAS Scale, Synology Active Backup, VirtualBox, VoIP.ms PBX.

Identity & Device Management

Microsoft Entra ID, Microsoft Intune, SharePoint, Bitwarden Enterprise. IAM aligned to NIST guidelines.

Physical Security

UniFi Protect & Access deployed across multi-facility environments, replacing legacy key-based systems with auditable access control.

Business Operations

AppFolio full platform suite, Follow Up Boss, Paychex Flex, Proton Business Suite, Notion, draw.io, Gamma Slides.

Analytics & Automation

Zapier, PostHog, Sentry, SEMrush, Cookiebot, hunter.io, Resend, Azure AI Search and AI governance frameworks.

Development Tooling

GitHub, Visual Studio Code, Docker, Google Business. Comfortable building and maintaining internal tools and automated workflows.


Selected work

Infrastructure built to last.

IAM & MDM Rollout
Security · Identity

Zero-Trust IAM & Mobile Device Management

Deployed Microsoft Entra ID and Intune across the organisation via staged rollout, implementing NIST-aligned IAM policies that eliminated credential-related support tickets by 90%+ and integrated Bitwarden as the centralised password manager.

Entra ID Intune Bitwarden NIST
Network Modernisation
Infrastructure · Networking

Network Modernisation & Physical Security

Redesigned the company network using the Ubiquiti stack with VLAN segmentation to isolate traffic and reduce support tickets. Deployed UniFi Protect and Access across all facilities, replacing legacy key-based entry with auditable, cloud-managed access control.

UniFi VLAN UniFi Protect UniFi Access
LLM Knowledge Base
AI · Operations

LLM-Powered Internal Knowledge Base

Built a centralised knowledge base using Azure AI Search with Entra group-based security trimming, enabling policy retrieval through natural language while enforcing role-based access. Deployed a company-approved LLM platform with governance policies that eliminated shadow AI usage org-wide.

Azure AI Search Entra ID AI Governance
Homelab
Personal · Ongoing

Homelab & Self-Hosted Infrastructure

Running TrueNAS Scale for networked storage and VM hosting, with Docker-composed services for self-hosted applications. Experimenting with local LLM RAG pipelines — ingesting documents into a vector store and querying them via a locally-run model — which directly informed the Azure AI Search knowledge base deployed at work.

TrueNAS Scale Docker RAG LLM
AppFolio & VoIP
Operations · Systems

Property Management & Communications Stack

Migrated a paper-based lease portfolio to AppFolio PMS, enabling online payments, work orders, and reporting. Simultaneously replaced an analogue phone and fax system with a cloud-managed VoIP PBX and eFax solution, and implemented M365 backup aligned to the 3-2-1 standard.

AppFolio VoIP.ms M365 Synology
How I work

How I approach every system.

01

Audit

Map what exists: hardware, software, access controls, workflows. No assumptions. Everything documented before anything changes.

02

Plan

Design around minimising disruption. Staged rollouts, rollback paths, and clear communication with stakeholders before changes go live.

03

Deploy

Execution with documentation in lockstep: SOPs, runbooks, and policies written as infrastructure is built, not after.

04

Maintain

Systems need ongoing care. Monitoring, incident response planning, user training, and regular review keep environments secure and efficient.


Get in touch

Looking for the right IT role in Philadelphia.

Open to systems administration, IT management, and operations roles. If your organisation needs someone who can own the full infrastructure stack, from networking and security to tooling and documentation, let's talk.